Registration Timeline and Fees
| Type | Early Bird Registration (until 31st Aug 2025) | Late Registration (1st Sep 2025 - 30th Oct 2025) |
|---|---|---|
| Regular | EUR 185,- excluding VAT | EUR 300,- excluding VAT |
| Student-author (one (1) per paper) | Free* | Free* |
| Student | EUR 50,- excluding VAT | EUR 50,- excluding VAT |
| TPC member | Free* | Free* |
| ESA Staff and contractors | Free** (excl. social dinner) | Free** (excl. social dinner) |
All tickets grant access to the entire conference (all sessions), the sponsor exhibition, and the welcome reception on Tuesday evening. Regular, Student-author, Student, and TPC member tickets also include the social dinner on Wednesday evening.
At least one author per accepted paper must register and attend the conference.
Students up to (and including) PhD qualify for the Student-author ticket if they are (co-)authors of an accepted paper. One (1) student-author per paper qualifies for the free ticket; other students qualifies for the Student ticket.
* TPC members and Student-author can contact the organizer at 
to get the conference ticket.
** ESA staff and contractor ticket does not include the social dinner. A social dinner ticket (EUR 50,- excluding VAT) can be added during the registration.
Registration are closed.
We received reports of scam emails offering hotel bookings or accommodation deals for our conference. These messages are not affiliated with the conference and are essentially fraudulent. Please do not engage or share any personal or payment details.
We do not provide any official accommodation options. If you’re unsure about any communication, feel free to reach out to us directly.
Stay vigilant and we look forward to welcoming you to the conference!